QuickBooks Online provides bug fixes, new features, and updates as they’re released, any time of year. With Desktop, you have to wait for the new version to be released each year, and then you have to pay about $300 for it. When you sell driving lessons, you are asking your client to purchase a specific service from you. The client may pay at the time of the service or they might send a check later. Because QBO is based entirely in the cloud, granting access to additional users doesn’t impact the purchase price as long as you’re under the predefined user limit. The specific QuickBooks version and edition you buy dictates how many users are allowed access to your business’ individual account.
Small businesses have become the biggest target for hackers, more so than individuals. Because they have more information with records, customer files, payment methods, employee information, and money than individuals. The hackers don’t simply get your information, but they also get your customers and employee information too. Hackers know that small businesses tend to have fewer security features, so it’s easier to get past one antivirus program or a single firewall. QuickBooks also has a security team of people monitoring 24/7, and they can shutdown a server quickly when an intrusion is sensed. Physically transferring information on a storage device or by email is not the securest way to go.
If you’re searching for accounting software that’s user-friendly, full of smart features, and scales with your business, Quickbooks is a great option. QuickBooks Desktop and QuickBooks Online are separate platforms that do not sync with each other. However, in addition to its mobile app, QuickBooks Online has a desktop app. Any info you enter into the QuickBooks Online desktop app will sync with your cloud-based QuickBooks platform if your computer is connected to the internet.
Or, to save money, you can try QuickBooks’ typical offer of 50% off for three months (though choosing the discount waives your free trial). You can migrate your business and payroll data to QuickBooks Online and keep a copy of the original file to reference. Only Desktop version users who don’t use any add-on apps will be unaffected. Before the launch of QuickBooks Desktop 2022, the QuickBook products were available as a one-time purchase. Now, Premier Plus and Enterprise packages are available on a subscription-basis only. If you’re a QuickBooks Online user who wants these Desktop features, many third-party apps offer them for an extra charge.
- Instead of showing clear images of your cash balance, outstanding invoices, and upcoming bills like the QuickBooks Online dash, the desktop version’s dash is a flowing series of connected folders and files.
- This is for the “Self-Employed” version that is intended for use by freelancers.
- One is a lot more expensive than the other, and in most cases, the cheaper choice might be best.
- QuickBooks Online is based on a subscription model with varied pricing levels, each offering unique features.
- QuickBooks Online’s month-to-month subscription service starts at $30 a month (totaling $360 a year).
The first — and probably most significant — difference refers to how you actually access QuickBooks. The licensing agreement specifies when and how you are able to use the software, as well as who is allowed access to it. Though there is a Mac version of QuickBooks Desktop, it’s not as well liked as the Windows version.
Work on desktop
This means the data operates as fast as your computer, all without needing to worry about a connection issue. You must pay an additional fee for every user who wants to access the account simultaneously, whereas Online lets multiple users access the account at the same time. QuickBooks Online can be accessed anywhere you have an internet connection, and because it’s web-based, you can work with your accountant in real time. The QuickBooks mobile app is also available for free and lets you manage your account on the go.
QBD includes an assortment of inventory management tools whereas QuickBooks Online only supports one method. For QuickBooks Online, users are encouraged to either export their data manually or use a third-party application to backup their data. Intuit does have a disaster recovery for online accounts, but QBO users don’t have access to this backup if they accidentally delete something in their account. Read our blog post on QuickBooks Online Backup options for a full run-down of Desktop and Online alternatives as well as some helpful how-tos. With any ZipBooks account you can connect your bank account and accept digital payments.
If your office computer is a Mac, you can still use QuickBooks Desktop on your Mac. I do this using Parallels, software which allows you to run Windows applications on your Mac. As a result, access to the software and its information is only possible if you’re physically using the computer it was installed on. If you go on vacation or are working from home, you’re not going to be able to access and make changes in your books. Let’s see how these two platforms compare in features, pricing, and reviews to help you decide on QuickBooks Online vs. Desktop in 2023. Below you’ll find a QuickBooks Online vs. Desktop comparison chart showing the main differences between the platforms.
- It’s ideal for businesses that can’t afford expensive annual subscriptions.
- The sales receipt can be created from the Home Page or from the Customers menu on the top of the screen.
- Similar to other cloud-based apps, QuickBooks Online allows for anytime/anywhere access to your books.
- Here’s a look at how these two QuickBooks accounting software options stack up.
- A variety of short video tutorials are available as well as on-demand webinars and training classes.
QuickBooks Desktop has been around longer, so it is more powerful and offers detailed functionality related to job costs, inventory, discounts, etc. But there are third party apps available to supplement the gaps in QBO development. Additionally, even Intuit is pushing Desktop users to switch to Online, so you know they’re investing money in continual QBO improvement. One of the perks of cloud accounting is getting software updates in real time.
QuickBooks, QB, TurboTax, Proconnect and Mint are registered
It also keeps all your information automatically synced across all your business tools, saving you precious time and eliminating human errors. However, if you own a big business, prefer locally stored software, or want industry-specific reports, QuickBooks Desktop could be a better fit for your business. Different software packages include licenses for 1 to 10 users, up to 20 users, up to 30 users, and up to 40 users. QuickBooks Desktop software is as an annual subscription that will auto-renew with your credit card on file, so there’s no service interruption.
The debate of the best accounting software can’t be complete without a mention of QuickBooks. In some way, shape, or form, QuickBooks has been one of the leading small business accounting software solutions since it’s inception. The choice between QuickBooks Online and Desktop depends mainly on your unique requirements. QuickBooks Online excels in providing accessibility, automated updates, and multi-user access, making it a fitting choice for small to medium-sized businesses.
In the past, customers could choose between annually renewing plans and single-purchase software with a license that stayed valid for three years. If you purchased a Desktop Pro plan in 2021, your software will still work until 2024—but new customers who bought the 2022 software version can only choose annual subscriptions. QuickBooks Online’s monthly subscription may be easier for some small businesses to fit into their financial situation. The good news is, whichever you purchase, accounting software counts as a tax-deductible expense. With QuickBooks Desktop, users receive some of the most developed accounting tools on the market. The software offers comprehensive features, unique touches (such as lead management and sales orders), industry-specific versions of the software, and the potential to be more secure.
Five months ago, you could only use QBD if you wanted to do job costing, and we know that In the field service industry, job costing is very common. After the updates though, now we can 5 heartfelt messages to support your employees during covid track labor costs even if we don’t use QBO for our payroll. We can track job supplies, job time, purchases, and anything directly related to income or expense to a particular job.
The Desktop Premier edition escalates to 150+ reports, including industry-specific reports for general contractors, manufacturers and wholesalers, nonprofits, and retailers. Until Intuit’s announced that they were no longer going to support QuickBooks Desktop products after May 2023, this was a hard question to answer. Every business has its own needs and demands that make one accounting software version or the other a better fit.
You can easily connect to any third-party app from within the application, saving you a ton of time in the process. While the features are similar, QuickBooks Desktop offers more functionality, such as the ability to run checks to pay bills and more in-depth customer and vendor management capability. You must purchase additional licenses if you want to access it on multiple computers.
When you might choose QuickBooks Desktop instead
There are two main versions of QuickBooks — QuickBooks Desktop and QuickBooks Online — and there are many differences between them. In particular, the QuickBooks Desktop platform, which is either installed locally or hosted remotely, offers different functions than the QuickBooks Online cloud computing version, which is fully remote. However, Intuit’s push for its QuickBooks Online software and discontinuation of its Desktop offering in the UK has caused users to worry about possible sunsetting. Both offer strong accounting, though QuickBooks Desktop has more features and is more customizable, whereas QuickBooks Online has more automations and is easier to learn and use.
These include the ability to track raw materials and finished products and automate order management, among other functions. It also has barcode scanning capabilities — business owners can download the QuickBooks Desktop mobile app and use their mobile device as a scanner. On the other hand, QuickBooks Desktop offers integration, but it is usually limited to desktop apps and plugins and updates and data transfers have to be done manually. Even though both versions have integration options, the cloud-based nature of QuickBooks Online gives users the edge of real-time collaboration and automatic updates across multiple platforms. Businesses that want a streamlined and effective financial management system need to know what each version can do in terms of integration. QuickBooks Enterprise includes all features of QuickBooks Pro/Premier as well as more advanced features than what is offered in QuickBooks Online.
Whether you choose QuickBooks Online, which is easy to use because it’s in the cloud, or QuickBooks Desktop, which has a lot of features, both can make your accounting much easier and help your business grow. It backs up your data automatically, so even if your hardware fails or something bad happens, your data will still be safe. On the other hand, QuickBooks Desktop protects your data with passwords and controls how users can access it. But because it’s installed locally, you’re responsible for making regular backups, which you can do yourself or with help from a third party. Both QuickBooks Online and QuickBooks Desktop have strong reports and customization tools to meet the different needs of businesses.
QuickBooks Online’s pricing structure is a better choice since you can find a plan based on the number of users you have without paying an additional fee. It’s ideal for businesses that can’t afford expensive annual subscriptions. Both QuickBooks Online and QuickBooks Desktop are on our list of the best small business accounting software, but QuickBooks Online has the advantage of being more accessible and easier to use. Its highest-tiered plan is the Advanced option, which costs $100 per month for the first three months, then $200 per month after that.